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Whereas
the Auditors and Officers of the Royal Audit Authority gathered in
Thimphu to attend the 5th RAA Annual Audit Conference 2002 on the theme
“A
successful 9th Plan: Role of RAA”
and after its deliberation hereby resolves to;
1.
Adopt the 9th Plan RAA Audit strategies to encompass the
following;
I.
Audit
planning and programming:
Good
proportion of time shall be devoted in planning and programming each
audit; Planning & budget documents will be used as reference to
determine priorities & allocate resources by each division, audits
shall be prioritized but no audit shall be over due, every auditee shall
be required to be audited annually; The Annual Audit Plan must be
comprehensive and complete.
II.
Audit approach:
The
9th plan auditing will not only be confined to financial regularity
audit. Normal audits are useful but more thematic audits shall be
carried out and more frequently; where possible comprehensive Value for
Money(VFM) audit shall be applied; all audit shall be supplemented by
physical verification; Audit shall also be extended to Human Resources
Auditing, Environmental Auditing, Geog based activities etc; use of
system based audit and Computer Assisted Auditing Techniques (CAATS)
shall be promoted; Greater cooperation & coordination shall be
promoted with the internal audits in the line Ministries; certification
audit of the Consolidated National Accounts shall be conducted; resource
mobilization & debt servicing shall be reviewed.
III.
Geog Based Audit
While
201 geogs will be subjected to audit in the financial year 2003-2004,
review will be carried out of the geogs under a Dzongkhag across the
Board or each geog depending on the National Assembly’s decision on
GYT and DYT.
IV.
Audit Reporting
Balanced
reporting shall be adopted indicating the accomplishments made by the
audited agencies; to achieve uniformity, Audit Master Report Template
shall be improved and consistently used; Audit report shall be issued
timely; concept of materiality shall guide while the quality of
reporting at no time to be compromised; RAA shall continue to commit
towards transparency and make inspection report public; audit reports
and assignment carried out shall be supported by essential audit
evidence & adequate working papers; reports shall contain analytical
and be research supported, to serve as useful advisory input.
v.
Strengthening
the RAA’s capacity:
The
RAA’s plan for restructuring shall be implemented. Audit Information
Management System (AIMS) must be made user-friendly and it shall be used
as an essential tool for auditing works for planning & Reporting;
De-concentrate RAA’s office and open of two regional offices at
Tsirang and Bumthang on an urgency basis; strengthen RAA’s Human
Resources by training & further studies and recruiting additional
officials;
2.Endorsed
the RAA’s policy to send auditors on secondment to other organizations
to gain experience of the field work so that we understand auditees and
their work better;
3.
Conduct propriety audit free of charges, however, certification of the
Annual Accounts (Statutory Audit) required for this purposes of the
management of the Trust Funds, Associations and Entities will be subject
to payment of fees;
4.
Decided to form a permanent Committee to vet the Draft Annual Audit
Report to ensure its conformity with principle, policies, and standards
to avoid inclusion of anything that shall have a bearing on the
integrity, National security and overall public interests.
5.
Introduce an Internal auditing practice of the RAA and its operations by
Divisions on a yearly rotational basis to ensure that RAA administration
functions exemplary, in addition to the external audit conducted
annually;
6.Decided
that every year an appropriate RIMDO will be performed by RAA to be
financed by staff;
7.
The RAA Welfare Fund membership contribution rate to be enhanced from Nu.
100 to Nu. 200 p.m.;
8.
Decided to develop a full-fledged documentation centre that archives all
master copies of the audit reports, working papers while it shall have
all reading materials necessary for a professional auditing;
9.
Transmit where feasible the Audit Inspection Reports in Zhungkha and
English by developing a bilingual programme;
10.
Approved audit clearance certificate shall henceforth be issued in
Zhungkha. AIMS shall develop a programme so that audit data can be both
inputted and retrieved either in National language and official
languages;
11.
Approved to conduct 214 audits in the financial year 2002-2003, and
issue Annual Audit Report 2001 not later than end of August 2002.
12.
The Theme for the 6th Annual Audit Conference 2003 was
adopted as “Auditing
beyond the Books of Accounts”.
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